Traveling for business can be a stressful experience, but there are certain smartphone apps with a corporate travel system to make things easier. An ideal corporate travel app can help you make the most of your trip, whether you travel a few states away or to the other side of the world. This article will explain essential Features Corporate Travel App Should Have also we have gathered a list of the essential travel app features for smooth business travel while conducting business and meeting deadlines.
What is a corporate travel app?
Business travel can be a stressful experience, but a corporate travel app can help make your corporate travel system easier. It is a smartphone app that can help you keep track of your business travel expenses, find a hotel, book a flight, and more. The best business travel app can help you streamline your work and travel schedules.
Essential features for your corporate travel app
Here are the essential features your corporate travel app must have to offer a smooth experience.
Customizable
A corporate travel system works best when you can access accurate, real-time data. However, not all travel management software has personalization capabilities.
Old or irrelevant information can create confusion. Therefore, choose travel management software with customizable budgeting and integration of your preferences.
Booking system
Your employees should be able to book tickets online with your corporate travel management system. Ensure the platform has an easy-to-use interface so business travelers can book quickly and easily.
Single platform
To ensure your travel expenses are tracked and up-to-date, use an app that offers a single platform for all your travel needs. You can customize the data reporting to get a better understanding of what you spend. This action can save you time and effort.
Additionally, the app should give your accounts team more control over your travel budget. No more digging through your pockets or carrying bills in your suitcase – go all digital in one app! The platform should also offer multiple transportation options, flights, pick-up and drop, rental cars, etc. That way, you can plan your entire journey from start to finish.
Travel and expense compatibility
Ensure your travel management app has a booking tool that works with your corporate travel system. The app should integrate with your expense tools so you can manage all your travel costs. Once the expense management tool gets configured, you can start making reports, checking compliance, and paying your employees. After your travel software integrates with the process, your system can spot and fix any issues. That way, you can keep track of important information and organize each expense.
Expense reporting
If you want to track your business travel expenditures, choose an app with software that manages reports. It should be able to categorize your travel into different groups and generate data based on time frames, teams, departments, unapproved expenditures, approved expenses of clients or events, and anything else related to travel.
Manage fraudulent activity
Fraudulent travel expenses can cost your business a ton of money if you do not track them. Tracking expense fraud can be a challenge. Whether a false receipt, overcharge, or something else. That is why it is important to choose software with fraud detection features. This feature checks expense reports to ensure they are legit and looks for fake receipts, duplicate bills, wrongful claims, out-of-policy costs, and more.
Customer support
Take care that your business travel app is always available for customer service 24/7, so you can get help anytime. For instance, if you send an employee to a different country and they do not show up for pick-up, no stress – a travel management app with 24/7 help is good at crisis management and will guide and track everything.
Risk management and traveler safety
Since the pandemic hit, companies have been extra careful and want to ensure their employees are safe while they travel. That is why they need real-time information and better risk management for all stages of their business trips. A tech-savvy business travel app can help you take that extra step and keep travelers safe.
A good business travel app has red-flag features to block places that do not meet safety standards. They should also have real-time alerts and track your employees anywhere. It is like a prototype for your tracking system for future travel.
Streamline approval workflow
Set up a good travel and expense workflow to avoid delays in bookings. Your corporate travel app should have in-built approval workflows so anyone planning a trip can get approval. These approval workflows should also be flexible enough so you can pick different people to approve for various teams and change the consistency level. Whether you need approval for everyone who breaks policies or just for certain travel bookings, customizing your approval workflows can help streamline your travel management system.
Manage travel analytics
When you look at your corporate travel booking info, you should get beneficial information about the travel patterns of you and your team. You should know how quickly employees book, what hotels and flights they like, and who spends the most on travel. All this can help you streamline your business travel management and save money. But, it can be hard to manage all the data manually. A modern corporate booking tool takes all your travel booking info and turns it into custom dashboards and reports so you can get a better understanding. Also, you should be able to access actionable insights from a virtual travel consultant.
Automatic compliance with corporate travel policies
A corporate travel management app should have an automated policy compliance feature. In other words, the software should let travel managers customize the policy in the app based on criteria. Some of these include global policies for travel expenses, hotel and car rental rates, policies for specific travelers, and more. These policies should also show up when people search for hotels. For instance, if an employee is looking for a hotel, they should be able to see which options fall within policy and those that do not.
Summing up: A corporate booking app to pave the way forward
If your company wants to make the travel management process more efficient, it needs a corporate travel app. That is why you should invest in a cutting-edge travel app to get the best features for your staff and managers.
ITILITE’s SaaS (software as a service) corporate travel system has all the bells and whistles you need, like a super-fast booking solution, a comprehensive travel inventory, round-the-clock traveler support, and advanced travel analytics.
